Join our team as an Administrative Assistant supporting Government Contracts & Services at Geneva Worldwide, Inc., a vibrant New York City-based company dedicated to delivering exceptional language services, communication, and business support solutions. This exciting full-time remote position allows you to work from anywhere in the U.S., making it a perfect opportunity for those looking to balance a rewarding career with the comforts of home.

WHO WE ARE

At Geneva Worldwide, Inc., we pride ourselves on being an innovative leader in language services. Our commitment to excellence, reliability, and client satisfaction has solidified our reputation as a trusted partner for businesses facing the complexities of global communication. We empower organizations to thrive in the international marketplace by providing essential services, education, and entertainment. Our skilled professionals, paired with cutting-edge technology, ensure seamless communication across language and cultural barriers.

ABOUT THE ROLE

We are on the lookout for a highly organized and self-motivated Administrative Assistant to become an integral part of our Government Contracts & Services team. In this pivotal role, you will support the Director and the Contracts Manager by managing various administrative tasks and project-related assignments.

The ideal candidate is detail-oriented, thrives in a fast-paced environment, and enjoys multitasking without sacrificing clarity and communication. If you are eager to delve into the world of contracts, bidding processes, and the language services sector while working comfortably from home, we want to hear from you!

WHAT YOU’LL DO

• Assist in tracking, organizing, and responding to Requests for Quotations (RFQs) and handle proposal-related activities.
• Manage and maintain organized electronic filing systems for RFQs and contracts.
• Collaborate with vendors to set up new telephonic accounts for clients.
• Facilitate onboarding communications for new agencies and keep contact records updated.
• Work closely with internal teams to gather information for Q&A periods regarding solicitations.
• Prepare and submit Freedom of Information Law (FOIL) requests for proposals that have been lost.
• Request rate information from executives or department leaders for proposal submissions.
• Contribute to the creation and submission of proposals by compiling necessary documentation and formatting content.
• Maintain contract trackers, internal databases, and reporting spreadsheets.
• Support various ad hoc projects, including outreach campaigns and internal audits.

WHAT YOU’LL NEED

• Experience: 1-3 years in an administrative or support role.
• Education: A bachelor’s degree is required.
• Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams).
• Detail-Oriented: Excellent attention to detail for accurate data entry and formatting.
• Organizational Skills: Strong time management abilities to prioritize tasks and meet deadlines.
• Written Communication: Proficient in business writing and effective email communication.
• Independence & Collaboration: Capability to independently manage tasks while also working cohesively with various departments.

WHAT’S IN IT FOR YOU

• Cultivating a Collaborative Culture: Join a remote team that champions your professional growth and values your insights.
• Work-Life Balance: Benefit from a stable schedule with paid time off and 11 paid holidays.
• Comprehensive Benefits: Enjoy a robust benefits package including medical (AETNA), dental, vision, life insurance, disability coverage, 401(k), pet insurance, identity theft protection, legal services, and more.
• Employee Assistance Program: Gain access to 24/7 support for mental health, legal aid, and financial planning.
• Remote Flexibility: Benefit from the convenience of a fully remote position, working from anywhere in the U.S.

THE DETAILS

• Schedule: Monday through Friday, 8:00 AM – 5:00 PM Eastern Time (EST).
• Compensation: $40,000 – $48,000 annually, based on experience, plus performance-based bonus potential.
• Location: Fully remote (must be based in the U.S.).
• Employment Type: Full-time, 40 hours a week.

HOW TO JOIN US

If you’re ready to elevate your career and join our dynamic team, apply now by answering a few quick questions and submitting your resume. Our hiring process involves real human reviewers, so don’t hesitate—this could be your next exciting career move!